According to a report from Basex, the average "knowledge worker" — someone who is part of the growing information economy — loses 2.1 hours a day to interruptions. If those workers make an average of $21 an hour, that adds up to $588 billion a year — more than the gross domestic product of Argentina. See http://blogs.abcnews.com/scienceandsociety/2006/01/frazzing.html Then another article http://abcnews.go.com/WNT/Technology/story?id=1549972 goes on to say, “Other companies, such as Ambient Devices, say keep it simple. You shouldn't have to open your e-mail whenever an icon pops up on your screen. A glance should tell if the new message is important to you, much the way you glance at a clock.” Actually, that’s a *really* bad idea. Even glancing at an email starts … [Read more...]
Laying off workers in email — a breech of email etiquette
Can you believe this? Radio Shack laid off 400 workers---via email! Talk about a major breech of email etiquette. I was just laughing at another article I read about someone being laid off via text message on her phone, and I even thought to myself, "Oh, great, pretty soon they will be laying people off via email" and boom! How rude. Out of 65,000+ people surveyed on an AOL site, 93% said email is an inappropriate way for a company to lay off employees. Let's remember one of the basic rules of messaging: the more emotional and complicated the message, the greater the need for a rich medium, such as a face-to-face conversation with a real person. How will this people remember this employer? Bitterly. When better times arise, will they want to return to Radio Shack? … [Read more...]
Create a Throw-Away Email Address
Spam can be annoying and time consuming. In a test, Northeast Netforce investigators “seeded” 175 different locations and monitored the fake addresses over the next six weeks for spam; 100 percent of email addresses used in chat rooms received spam; 86 percent of posts in newsgroups received spam. So what can you do to help reduce it? Bottom line: Don’t use your work address or personal address for open, public forums, where spammers are harvesting your email address. Create a screen name that isn’t associated with your email address or a “dummy” email address. Your ISP can automatically forward the “dummy” address to your “real” address. When spam builds up, delete the decoy. For $9.95 a year, you can get a block of 500 disposable email addresses to use from www.Spamex.com. You can also … [Read more...]
How to Process Email and Deal With Information Overload
I was reading an article in Information Week appropriately titled, “Eaten by the Email Monster.” http://www.informationweek.com/blog/main/archives/2006/08/eaten_by_the_em.html It links to several useful articles on how to handle information overload. I thought I’d add my thoughts on how to efficiently process email: the 6-D Information Management System™: 1. DISCARD = Delete it 2. DELEGATE = Forward it 3. DO = Reply immediately if it will take you three minutes or less 4. DATE = Needs work but not now. The key is to somehow get it out of your in-box. Pick one favorite method and try to be consistent, so you don’t confuse your brain about what you did with that email. Options: * Move to a process folder called “Action” or … [Read more...]
Keys to manage a busy life
Read an article called Keys to manage a busy life by Amanda Cuda (who also happened to interview me for this article and featured my new book). I like the lessons learned from the woman in her case study, "With so much going on, Winter has learned to organize and prioritize just so she can stay on top of her life. For instance, she's let go of housework, hiring someone to clean the house every other week. Working at home allows her to be available if her daughter needs her." I recently realized the value of having a housekeeper. No, I'm not lazy. Yes, it can be expensive. It costs me now $100 every other week. But think about how much you drop going out to eat or buying clothes or on entertainment. You just have to decide where your priorities are. Because after work, whereas … [Read more...]
Obsessive Compulsive Productivity on Vacation
I was reading an article called "Blackberries don't fit in bikinis" by Joe Robinson, the author of the (very good) book Work to Live: The Guide to Getting a Life. I laughed out loud with his use of the term OCP: Obsessive Compulsive Productivity. That's really good. The article talks about how working on vacation actually lowers productivity, a notion I've always supported. http://www.latimes.com/news/opinion/la-op-robinson13aug13,0,7024004.story?coll=la-opinion-rightrail Seems it's time for a reminder on how to go on vacation: Once you’re convinced that you’d better do yourself, your coworkers, and your family a favor by going on vacation, the next question is how to do it. That might seem like a silly question, but seriously, some people tell me they … [Read more...]
Motivating Your Burned-Out Employees
I'm reading an article by David Javitch at MSNBC who suggests that dealing with bored employees is a management problem and should be handled through accurate job descriptions and job enlargement. Although I believe he presents some valid points, he doesn't look at the subject from a personal productivity standpoint. This should be a two-pronged attack, as there is a LOT an individual can do to take the initiative and work productively despite boredom. For example, I don’t like entering credit card receipts into QuickBooks. It would be really easy for it to stack up for a month. When it comes time to pay bills and balance the books, I can suddenly discover five or six other urgent things requiring my attention. Unfortunately, not all of our jobs thrill us. Even tedious, boring tasks … [Read more...]
Create a list of important papers
In helping my grandparents get their papers in order recently, we had to search for some important items, and they couldn't put their hands on some things right away. In the event of a death or a disaster in your life, would your loved ones be able to help you or make the proper arrangements? I recommend you sit down and spend some time typing out a list of all your important information, numbers, contact information, locations, passwords, etc., and keep it in a lockbox or fireproof safe, or give a copy to a trusted family member...just in case. I got you started with a template at https://theproductivitypro.com/PDFs/Important_papers.pdf. Don't put it off! … [Read more...]
Test drive Microsoft Office 2007
http://www.microsoft.com/office/preview/beta/testdrive.mspx?showIntro=n Just for my readers...a FREE test drive of the new Microsoft Office 2007! This is BETA, but you are live in the applications. Test the new versions of Excel, PowerPoint, Word, Outlook, and many more! The tutorials provide lots of new ways to work in Office 2007. You can explore the new versions of Office in this fully functional Test Drive environment. Try this before downloading the new beta versions to your computer. Most other support applications like ACT or Quickbooks aren't ready for 2007, and you don't want to hose your mission-critical business systems. So try it---no risk---in your browser instead. … [Read more...]
The American Time Use Survey released 2005 data today
Great news! The American Time Use Survey (ATUS) 2005 results were just announced today by the Bureau of Labor Statistics (BLS) Check out the BLS website at http://www.bls.gov/tus/home.htm. The public use data files and data dictionaries are also available for downloading from the same website. For those of you who are paying attention, I haven't posted in a while...thanks for your notes...yes, I've been on vacation! But I've been doing a lot of reading, so watch for a slew of postings in the next few days. … [Read more...]
