Protecting Yourself From Drop-In Interruptions 1. Set up a self-help center. If you have people walking into your office and asking for forms or answers to their questions, create an answer area outside of your office. You could use a document sorter, cabinet, or wall storage. Every time you’re asked for something, stock it in the self-help center. That way the next time someone comes in and asks for that exact same information, you can say, “Absolutely. It’s out there in the self-help center.” And guess what? Pretty soon people start helping themselves, saving you time. 2. Use an understood signal. Use an understood signal with the rest of your team that communicates “I am really up against a deadline right now. I would really prefer not to be interrupted. If there’s an emergency, come … [Read more...]
Workplace Productivity: Tips for Maximum Enjoyment as an Administrative Assistant
1. Don’t take personalities personally. I have heard many stories from admins whose boss was a grouchy type of person, who say to me, “Oh, he doesn’t like me. We just don’t get along.” When the boss gets a promotion she thought, “I’m going to be left behind.” He said, “Are you kidding? I can’t do anything without you.” Do not think that just because someone is in a bad mood that it reflects on you, or if someone has a crotchety personality that s/he doesn’t like you. Always be your capable, competent, positive self. 2. Change your focus. Focus on the 175 things that you did right today, not the one thing that you did wrong. So many people get upset when they make a little mistake. They made a typo in a letter or sent an email to the wrong person or copied someone they shouldn’t have. … [Read more...]
Workplace Productivity: Your First To-Do of the Day
What’s the first thing you do when you begin your day? What do you literally do when you sit down to begin working? Many people do the “beverage ritual.” They get all their beverages just right and their snacks all lined up and settled. Maybe they do a little bit of checking on blog postings to see what's come in and of course visit Twitter, LinkedIn, and Facebook. Next they check e-mail and get sucked into that vortex for a couple of hours. Now what time is it? Lunchtime! How do you feel after lunch? Probably pretty low energy. What do you feel like working on? Nothing. At least nothing that requires a very high level of energy and focus. I would suggest instead that you think very carefully about the leading activity of your day, because it's going to set you up for success or … [Read more...]
Audio Podcast: Greensizing for Productivity
We all want to do our part to help the environment. But if you can give the Earth a break and increase your productivity at the same time, that’s a real no-brainer! Luckily, a lot of the things you can do to help sustain the planet can help sustain your productivity as well. (C) Copyright 2009 Laura Stack. All rights reserved. Powered by Podbean.com … [Read more...]
Workplace efficiency: 100 Awesome Cheat Sheets to Learn and Do Everything in Less Time
Forget multitasking: the real skill you need to compete in the business world and in life is efficiency. The ability to pick up new tricks and hacks quickly but effectively is priceless. This list of 100 awesome cheat sheets can help you to learn and do everything in less time, from working on your blog or designing a web page to losing weight and growing your own herb garden. … [Read more...]
