How to Determine How Much Work is Enough Each Day: What is the Limit to Your Productivity?

Too much work and too much energy kill a man just as effectively as too much assorted vice or too much drink.” — Rudyard Kipling, British author.

Don’t smoke too much, drink too much, eat too much, or work too much. We’re all on the road to the grave—but there’s no need to be in the passing lane.” — Robert Orben, American humorist.

How to Determine How Much Work is Enough Each Day: What is the Limit to Your Productivity? By Laura Stack #productivityRecently, I held a public seminar where one of the participants posed an interesting question to me in the Q&A section: “Laura, how much work is enough? I could work 16 hours a day, but I’m not sure when to stop! What is a good gauge?”

What a great question! One of the audience members said (only half-jokingly), “I stop when I finish my to-do list or can’t stay awake any longer.” In my case, it depends: I work constantly and consistently when I travel (over 100,000 miles a year on United Airlines to get to speaking engagements). I make the most of my time in airports, on planes, and in hotel rooms. Why? So I can spend more uninterrupted time with my family when I’m home and less time working. What’s the right mix for you?

No matter how productively and efficiently you work, more work always waits in the wings. As one cartoon featuring a frazzled-looking beaver puts it, “It’s just one dam project after another.” Some tasks repeat on a predictable cycle, making it difficult to get ahead. We can always do more to tweak our systems and tighten up productivity—if we had nothing else to work on.

Because there is a never-ending stream of work, you must make a conscious decision not to overwork—except when you have to—and then only for short bursts. If you don’t, you may end up in a downward spiral of exhaustion and poor health. Even if you do somehow find some spare time, you may feel so wound up you don’t know what to do…especially when you start wondering what happened to your family and friends.

To keep that from occurring, set deliberate limits on your work time. No amount of work will make you more productive than a reasonable work/life balance, especially once you hit the point of diminishing returns at about 10-12 hours per day. Keep these thoughts in mind as you proceed.

1. No one’s head will explode if you don’t finish a task this second. Furthermore, I doubt doing it tomorrow will get you fired. Few things are so urgent you can’t put them off if necessary—especially when you’re overextended and exhausted. Be honest, direct, and realistic.

2. Manage your expectations and deadlines. Determine, in advance, the amount of effort it will take to handle a task or project. Then calculate backwards how much you’ll need to work on it each day between now and its due date, so each day you know you’re making the best use of your time. Program in some flexibility in case of emergencies or illness. Make sure each milestone goes on your daily HIT (High Impact Task) list, and work on your tasks in priority order. That way, you won’t suddenly realize you’ve left your Priority 1 tasks for the end of the day, so you have no other choice but to stay until you’ve finished them—creating a self-fulfilling prophecy of overwork.

3. Strike a decent balance. Decide to work no more than a set number of hours each day and to stick to your guns. If you had to work (x) number of hours per day, what would have to change in order for you to achieve it? I have to do certain things on my list each day, but other tasks can fall off the list if I run out of time. Establish sharp boundaries between work and the rest of your life, too. Once you’ve left the office, avoid working unless it’s an emergency (and define “emergency” very strictly). Take your well-earned breaks, weekends, and vacations as well.

4. Don’t forget family. A job is just a job. Yes, you want to wow your boss and make a great living, but never at the expense of never seeing your loved ones. If the choice comes down to breaking ties with your family or your workplace, family should win hands down. You can always get another job—you can’t get another family without much suffering. Pay attention to your kids while you still have them (trust me—my daughter is graduating from high school next month, and I feel the time ticking in my heart every day). Set a weekly date night with your spouse. If you marry your job from the very beginning of your career, prepare to be alone when you retire—and decide now whether it’ll be worth it.

5. Your health matters. Most people need 7-9 hours of sleep per night, and we all need to eat well and exercise regularly. Schedule your workouts as religiously as you would any of your work tasks, so you can keep your energy up and maintain astonishing productivity. I schedule my run on my calendar 5 of 7 days a week and stick to it religiously, or I’m a grumpy bear and have horrible energy.

6. Get a hobby. Find (or rediscover) something not work-related you love to do, so it’ll tempt you away from spending too much time at work (even if you love your work too). A hobby can fill your time if you start feeling antsy about being off work. Do you love to fish, read, write, golf, play cards, ski, or swim? We have a 5-month-old Aussie puppy I love to play with—I’m working with her on the command “Jump” in preparation for Agility trials. Find something to turn to instead of work, and make that appointment as important as any other on your calendar.

Steady as She Goes

Hard work can be its own reward, but it can also be its own penalty. We only have 24 hours in the day; if you work 16—like the fellow I mentioned earlier seemed willing to do—you won’t have much time for the basic life functions like cooking and shopping—much less sleep, good health, and enjoyment. Live! Don’t just live to work. While work is crucial, doing nothing but working only represents an existence. It’s certainly not a life.



  1. Amen! Don’t forget family.

    My son graduates high school in a few weeks too. Oh. My. It is so true: time seems to go faster the older you get.

    There’s no way we’ll ever get it all done. So…we need to spend quality time with the spouse and kids as much as we can.

    Thanks for a great post!