When I think of productivity tools for the modern business professional, one of the first that comes to mind is Outlook, Microsoft’s insanely useful personal management program. Outlook began life as an email client, and it’s still a great one; but in the past decade, it’s grown into so much more. These days, Outlook is also one of the chief ways that savvy business professionals manage their time and maximize their accessibility, from scheduling their meetings to keeping track of their personal contacts.

This past year we were blessed with a new version, the inventively-named Microsoft Outlook 2010. It’s chockfull of interesting and practical features–some of them completely new, and others refinements of features introduced in earlier versions. In this article, I’ll show you how to best take advantage of a few.

The Ribbon Interface
In Outlook 2007, Microsoft introduced the Ribbon Interface on some Outlook windows, primarily those associated with message views. Now it’s all over the place, including the Inbox itself. As part of the Microsoft Office Fluent User Interface, it’s designed to help you quickly find the commands you need.

As with Word and other Office programs (into which the Ribbon has been integrated long since), related tasks are grouped under tabs; with minor exceptions, menus are history. And here’s something exciting: you can also add customized tabs to your ribbons to enhance your personal work style and thus maximize your productivity.

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