Meeting Planners
Audio-Visual / Room Set-Up Preferences for Laura Stack

KEYNOTE Set-up Preferences
Room Setup
AUDIO VISUAL
  • MICROPHONE. 
    • 1 UHF wireless (no cord) lavaliere (lapel) microphone (Shure preferred). Laura will use her own CountryMan earpiece with the transmitter.
    • 1 UHF wireless (no cord) handheld microphone (for audience interviewing).
  • MONITORS.
    • 1 Stage audio monitor (“wedge”) EAW preferred.
    • Confidence monitor downstage for Laura to view PowerPoint her show (without having to turn to look at the screen).
  • SCREEN. Large LCD screen(s) – as large as possible! Please use two screens if they aren’t large enough for attendees to view small text (like Microsoft Outlook) projected.
  • PROJECTOR. Powerful LCD projector for PowerPoint and video projection. Set the projector to the side of the stage, not on it or behind it (don’t project on to the stage where Laura will be walking, or the light will shine in her face).
  • LAPTOP. Laura will provide her own laptop and remote to run her PowerPoint slides.
  • SOUND. A Mini stereo cable to connect to laptop and play sound from computer to in-house audio system and wedge.
  • CABLING. If using a stage, please run ample cable from the LCD projector all the way up to the stage. Laura must be able to TOUCH her laptop during the program, not simply use a remote.

ROOM SET-UP

  • PODIUM.  If a podium has been ordered for announcements/introductions, Laura will place her laptop there. If no podium is available, a small cocktail round or podium should be placed on stage for Laura’s laptop and notes.
  • RISER/STAGE.  Please order risers or a stage for Laura to stand on if there are over 40 participants (so everyone can see her). Laura is a “wanderer” and doesn’t speak from behind the podium. Remove everything else from the stage (head table, chairs, etc.)
  • PRODUCT TABLE. A 6-foot skirted product table in the back of the room or off to one side for book sales (at the conclusion of the presentation).
  • SEATING. If session is less than 90 minutes, theatre style is preferred using chevron layout. Tables are requested for sessions over ninety minutes, set in classroom style.

MISC

  • LIGHTS.  House lights should be up full, even if the screen looks dim.
  • WATER.  Please have a pitcher of ice water and a glass available for Laura.
  • TEMPERATURE. No colder than 70 degrees, please.
  • SOUND OPERATOR. (if available) to mute onstage monitor when Laura doesn’t need it.

 

TRAINING SEMINARS or BREAKOUT SESSION Preferences

GENERAL

  • SCREEN.  House lights should be up full, even if the screen looks dim.
  • PROJECTOR.  Please have a pitcher of ice water and a glass available for Laura.
  • LAPTOP. No colder than 70 degrees, please.
  • PRODUCT TABLE. (if available) to mute onstage monitor when Laura doesn’t need it.
  • SEATING. Tables are requested for sessions over ninety minutes, set in classroom style.
  • LIGHTS. House lights should be up full.
  • WATER. Please have a pitcher of ice water and a glass available for Laura.
  • TEMPERATURE. No colder than 70 degrees, please.

IF MORE THAN 40 PEOPLE

  • MICROPHONE. 
    • 1 UHF wireless (no cord) lavaliere (lapel) microphone (Shure preferred). Laura will use her own CountryMan earpiece with the transmitter.
    • 1 UHF wireless (no cord) handheld microphone (for audience interviewing).   
  • SOUND.  A Mini stereo cable to connect to laptop and play sound from computer to in-house audio system.
  • RISERS/STAGE. Please order risers or a stage for Laura to stand on so everyone can see Laura (she is a “wanderer” and doesn’t speak from behind the podium). Remove everything except the podium from the stage (head table, chairs, etc.).
  • CABLING. Laura will need extra long cabling to run from the LCD projector all the way up to the stage so she can control her laptop from the stage (not next to the projector).
  • PODIUM. If a podium has been ordered, Laura will place her laptop there. If no podium is available, a small cocktail round should be placed on stage for Laura’s laptop and notes.
  • PROJECTOR PLACEMENT. Set the projector to the side of the stage, not on it or behind it (don’t project on to the stage where she will be walking, or the light will shine in her face). 

LESS THAN 40 PEOPLE

  • Laura does not require a microphone, sound, extra cabling, risers or podium.
  • PROJECTOR PLACEMENT. Please set the projector on a six-foot, draped table (unless ceiling mounted), set perpendicular to the screen. Laura will also place her laptop, notes, and materials on this table. Do not use a projector stand.