Meeting Planners
Pre-Program Questionnaire
This questionnaire will allow Laura to tailor her presentation to the specific needs of your group. Type your responses right into the blanks below, save to your computer if you wish, and then click SUBMIT. This will automatically email it to Becca@TheProductivityPro.com. Please answer all questions as completely as possible, but feel free to skip anything we’ve already discussed or that which is irrelevant to your group. The purpose is not to create additional work for you but to significantly increase the value of the program for your audience. Thank you!
A. CONTACT INFO
Completed by
Cell phone in case of emergency 
How did you hear about Laura? 
What prompted you to hire Laura 
B. THE MEETING
Name of company or organization
Date/Time
Event
Meeting Theme
Overall objective/goal
Attire For Women In Attendance
Cocktail   Business   Business/Casual   Casual
Other speakers on the program (name and topic)
II. LOGISTICS
Closest Airport
Est. Travel Time From Airport meeting location is:  

Will someone meet Laura at the airport or should she use a sedan service?

(if so who will meet her and where?)

 
 

Meeting Location
Street Address
Telephone

Specific location of Laura’s presentation? Room? Floor?

If the meeting is NOT being held at a hotel, our office will make hotel reservations (unless you specify otherwise). If the meeting is at a hotel, please reserve a king, non-smoking room for the night prior to the event, guaranteed for late arrival, and billed to your master account number. Laura will depart after her presentation.

Laura’s hotel (if different from meeting location)

Address

Phone

Confirmation Number

Estimated travel time from hotel to meeting location is

Will you be serving breakfast and/or lunch?

May a guest sit in on this program?

Laura likes to arrive 45 minutes before her presentation to set up and get settled.
Where, specifically, should she meet you (lobby, room #, registration desk, etc.)?

Will an LCD Projector & Screen Be Available On-Site (Not needed for keynotes)
Yes   No
Will a Wireless Lavaliere Be Available On-Site? (Not needed if under 30 people)  
Yes   No
D. YOUR AUDIENCE
Number Attending
Male %
Female %
Age Distribution
How well will participants know each other?
Are spouses invited, if so will they be attending Laura's session?
Please give me the general description of the audience?
What are their responsibilities?
What are the titles of those in attendance/level?
How do they spend their working hours?
What are their challenges? What keeps them up at night? Causes stress?
What are their rewards?
What do participants think or know about this topic?
How does your audience react to an interactive session?
Are there sensitive issues to avoid?
E. MY PROGRAM
Meeting start time and end time
 
Laura’s program start time and end time
Introducer (name, title, phone)
What other speakers have you had recently?
 What will happen before and after Laura’s presentation?
What is the speaker’s role?
Why did you choose this topic?
What are the top three objectives for Laura’s presentation?
If you were the one presenting this program, what are the key messages you’d be sure to deliver?
What action would you like people to take after this session?
Are there any buzzwords or messages that you would like Laura to reinforce?
What else do we need to know to WOW your audience?
F. YOUR ORGANIZATION
What is your website?
 
 
What is the mission/philosophy statement of your company/organization?
What is your organization most proud of?
Please provide a “state of your industry” statement:
Do you have any key phrases you often use?
Primary products and/or services
Who are your customers by type?
Who are your major competitors by name and product category?
 

 

Biggest challenges your organization is facing?

 

Biggest opportunities present and/or future?
What is unique about your group?
G. OTHER RESOURCES
 Name and phone # of three people whom Laura may interview for ideas:
Clients are often interested in providing a learning resource or gift to attendees, such as  a book, audio, or MP3 to extend the value and impact of Laura’s presentation. Would  you be interested in this option?
We are interested in pre-purchasing a book for each person.  (Leave the
Office Earlier; Find More Time; or The Exhaustion Cure)

Please call me to discuss options and pricing.

We would like you to ship books to have available on-site for individual purchase.

We don’t want to offer any books at all; participants can order one if interested.

 Laura publishes a monthly electronic newsletter on personal productivity: The
Productivity Pro®. To subscribe your group, send a list of email addresses to
Becca@TheProductivityPro.com, and we will handle it for you. This is a double opt-in  list, so they can choose not to confirm. Subscriptions are free, and attendees can
unsubscribe at any time. We adhere to a strict privacy policy. Would you like to
subscribe your group?
Check this box to subscribe our group
To introduce Laura to your group prior to her presentation, please feel free to create
links from your web or registration site to ours. Some useful links:


- Homepage: www.TheProductivityPro.com
- Blog: http://www.theproductivitypro.com/blog/
- About Laura: http://www.theproductivitypro.com/about.htm
- Laura’s preview video: http://www.theproductivitypro.com/m_demo_video.php
- Books: http://www.theproductivitypro.com/t_books.htm
- Quizzes: http://www.theproductivitypro.com/r_quizzes.htm
- Articles: http://www.theproductivitypro.com/r_newsletters.htm

Please mail separately whatever printed material and information is available that you feel would help Laura understand your organization’s people, products and/or
services, and industry. Laura would rather have too much information than too little.
This could include:


- Meeting materials (the agenda PLEASE, conference brochure, promo items, etc.)
- New employee orientation kit
- Annual report
- Newsletters, trade publications, magazine or newspaper articles about your
company or industry
- Advertising, product literature, or promotional brochures
THANK YOU! WE APPRECIATE YOUR BUSINESS.