Organizational Skills: How to Process Email and Deal With Information Overload

        I was reading an article in Information Week appropriately titled, “Eaten by the Email Monster.” http://www.informationweek.com/blog/main/archives/2006/08/eaten_by_the_em.html It links to several useful articles on how to handle information overload. I thought I’d add my thoughts on how to efficiently process email: the 6-D Information Management System™: 1. DISCARD = Delete it 2. DELEGATE = Forward it 3. DO = Reply immediately if it will take you three minutes or less 4. DATE = Needs work but not now. The key is to somehow get it out of your in-box. Pick one favorite method and try to be consistent, so you don’t confuse your brain about what you did with that email. Options: * Move to a process folder called “Action” or something similar. * Fo … [Read more...]

What’s New In Microsoft Outlook Version 2010?

When I think of productivity tools for the modern business professional, one of the first that comes to mind is Outlook, Microsoft's insanely useful personal management program. Outlook began life as an email client, and it's still a great one; but in the past decade, it's grown into so much more. These days, Outlook is also one of the chief ways that savvy business professionals manage their time and maximize their accessibility, from scheduling their meetings to keeping track of their personal contacts. This past year we were blessed with a new version, the inventively-named Microsoft Outlook 2010. It's chockfull of interesting and practical features--some of them completely new, and others refinements of features introduced in earlier versions. In this article, I'll show you how to … [Read more...]

Workplace Productivity: Monthly Educational Opportunities from The Productivity Pro(R)

Announcing a public seminar sponsored by the Colorado Human Resources Association (CHRA) and Jobing.com! On March 5, 2010, attend a half day of training on Advanced Tips and Tricks for Microsoft Outlook: Discover Little-Known Tips and Tricks for Managing Your Workflow (morning session 2003, afternoon session 2007). Are you buried by hundreds (or thousands!) of email messages? Do you spend hours every day in your inbox? If you have a hard time keeping up with your email, attend this training with Laura Stack, The Productivity Pro®, a Microsoft Certified Application Specialist (MCAS) in Outlook. She will demonstrate ADVANCED Outlook methods with her actual Outlook software and an LCD projector. This is not simple computer training—it is workflow processing—where you’ll learn to use Outlook to … [Read more...]

Microsoft Email: Preview Laura’s Outlook Training

Microsoft Outlook Virtual Training Products: This isn’t just computer training. It’s real-world, reality-based workflow processing that helps you actually be MORE productive with Outlook, instead of wasting hours every day playing with it. I estimate most people know 10-20% of the capacities of Outlook. Even you Outlook experts will be shocked by what you don’t know you don’t know! Now you can see a preview of all ten modules from Laura Stack's Outlook training series! Visit us here to watch the previews and sign up for your training course: http://www.theproductivitypro.com/s_outlook-virtual-training-products.html. Take your office productivity to a whole new level with Outlook! … [Read more...]

Microsoft Email: Public Seminar in Denver with Laura Stack

Please make plans to join me for a public seminar in Denver on November 3 on “Advanced Outlook Tips and Tricks: Discover Little-Known Techniques for Managing Your Workflow.”    Are you buried by hundreds (or thousands!) of email messages and spend hours every day in your inbox? If you have a hard time keeping up with your email, attend this critical half day of training with me. I'm a Microsoft Certified Application Specialist (MCAS) in Outlook 2003 and 2007. I will demonstrate ADVANCED Outlook methods with my actual Outlook software and an LCD projector. This is not simple computer training—it is workflow processing—where you’ll learn to use Outlook to get more work done and increase your performance. Even Outlook “power users” will be amazed by how much they learn. NOTE: To reduce frus … [Read more...]

Microsoft Email: The Productivity Minute #18: Using Email Templates

Laura Stack talks about productivity with the Microsoft email program Outlook. Learn how to use signatures and email templates to save time and keystrokes. (C) 2009 Laura Stack. All rights reserved. http://www.TheProductivityPro.com … [Read more...]

Online learning library of Microsoft Outlook training videos with Laura Stack

With email being such a huge productivity drain right now, I created a brand-new online video learning library to conduct Microsoft Outlook training virtually. (I am a Microsoft Certified Application Specialist in Outlook.)  The series includes ten 1-hour modules of online self-paced training. You can watch these streaming videos from the privacy of your own office, from anywhere in the world with an Internet connection. Each flash video includes a detailed workbook with screen shots, so you can repeat on your Outlook. Microsoft online video learning library with Laura Stack: Module 1: Customizing Your Outlook Module 2: Inbox/Outbox/Sent Items/Drafts Module 3: Tasks Module 4: Calendar Module 5: Notes and Journal Module 6: Contacts Module 7: Time Savers Module 8: Advanced E-mail T … [Read more...]

Laura Stack receives the Microsoft Certified Application Specialist (MCAS) in Outlook 2007 credential

The Productivity Pro(R), Inc. is delighted to announce that Laura Stack has received the Microsoft Certified Application Specialist (MCAS) in Outlook 2007 credential.  A Microsoft Business Certification shows employers that you have the technical skills to solve real-world problems by using advanced features of Microsoft Office programs.  Not only did she pass, but the test administrator remarked that Laura's test results were the closest to a perfect score she had ever seen on the exam. The Microsoft Certified Application Specialist (MCAS) credential is a globally recognized standard that validates skills with using the 2007 Microsoft Office system and meets the demand for the most up-to-date skills on the latest technologies from Microsoft.  Candidates who successfully complete the pro … [Read more...]

Microsoft Email: The Productivity Minute #12: Curing the “Reply to All” Sickness

Don't you hate it when someone sends an email to 15 people asking for input and someone hits "Reply to All" and creates a huge volley of 47 messages later?  AAAAAAH!  In this episode, Laura Stack, The Productivity Pro(R), gives three better ways to handle email when you need to get ideas from a group of people.  (C) 2009 Laura Stack.  All rights reserved. http://www.TheProductivityPro.com … [Read more...]

Microsoft Outlook virtual training series announced with Laura Stack

Our first virtual Microsoft Outlook webinar series was such a huge success that we're doing it again! The new series begins May 22, 2009 with Microsoft Certified Specialist Laura Stack. I’m going to present 10 modules covering various aspects of Outlook, step-by-step. This isn’t just computer training. It’s real-world, reality-based workflow processing that helps you actually be MORE productive with Outlook, instead of wasting hours every day playing with it. I will share my desktop and show my computer screen LIVE using my actual Microsoft Outlook software. This is not PowerPoint! It is a real-time demonstration. Even you Outlook experts will be shocked by what you don’t know you don’t know! Each webinar is very affordable at $39 per person. If you attend all ten, the price is discounte … [Read more...]